Borough Clerk

Please refer to the Mayor & Council page at https://www.northcaldwell.org/mayor-council for Borough Council meeting agendas and minutes.

Please refer to the Borough Ordinance page at https://www.northcaldwell.org/borough-ordinances for the Borough Code book and all pending and or recently-adopted ordinances that await codification.

Contact:  ncclerk@northcaldwell.org or 973-228-6411

The Municipal Clerk position is a statutory requirement of each municipality for which certification through education and testing is required.  The Municipal Clerk’s Office is often referred to as a liaison between the municipality’s residents and local government.  The "Core" duties of this statutory office are defined in New Jersey statute (N.J.S.A. 40A:9-133) as:

A.        SECRETARY OF THE MUNICIPAL CORPORATION - As Secretary of the Municipal Corporation, the Municipal Clerk is custodian of the municipal seal; maintains custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation; attests to the signatures of municipal officers and officials and maintains receipt of service of legal documents.

B.        SECRETARY TO THE GOVERNING BODY - As Secretary to the Governing Body (Township Council), the Municipal Clerk attends all Council meetings; records minutes; prepares the Council meeting agenda, resolutions and meeting packets; receives and opens bids and RFPs; administers and records Oaths of Office; processes correspondence and records; files and advertises ordinances and acts as a liaison between the public and the governing body.

C.        CHIEF ADMINISTRATIVE OFFICER OF ALL ELECTIONS held in the municipality - As Chief Administrative Officer of Elections the Municipal Clerk (N.J.S.A. 19 and N.J.S.A. 40:69A) certifies vacancies at a local level; maintains receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition; exercises quasi-judicial authority in determining the validity of petitions; conducts the drawing for positions of candidates on the local ballot; furnishes material for local elections; suggests polling places to The Essex County Board of Elections; maintains receipt of election results; certifies to the County Clerk persons elected to partisan county committee offices in each election district; canvasses the votes for and certify election of candidates for municipal office in non-partisan local governments.

D.        CHIEF REGISTRAR OF VOTERS in the municipality.

E.         ADMINISTRATIVE OFFICER with responsibilities pertaining to the acceptance of applications for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other municipal officer; issue assessment search certificates; conduct business with other municipal departments; serve as information officer to the public and to the media; purchase equipment and supplies when required and certify to the municipality's Bond Counsel as to the proper advertising, filing of Supplemental Debt Statement and that no protests have been filed with the municipality as to the adoption of bond ordinances.

F.         RECORDS CUSTODIAN, MANAGER AND COORDINATOR - The Municipal Clerk is the custodian of all government records. As records manager and coordinator the Municipal Clerk is responsible for implementing local archives and records retention programs as mandated.

G.        OTHER DUTIES that may be imposed by state statutes and regulations or municipal ordinances or regulations.